Getting started with e-Invoicing
Once you’ve decided to move to e-Invoicing, there are some things you need to get started, from getting your NZBN to choosing a service provider and getting your business ready.
Find or get your NZBN
You need your globally unique NZBN and the NZBN of each business you want to send an e-Invoice.
It’s quick and easy to get an NZBN – there’s one for every Kiwi business. Companies and other registered businesses, including government agencies, have already been assigned an NZBN, while sole traders, partnerships, and trusts can get theirs online.
Use the search bar at the top of this page to see if your business already has an NZBN and to find the NZBN of other businesses.
If you need the NZBNs of a lot of businesses, use our free NZBN-Business Match service to find them. It’s one of a number of free NZBN services.
You will need to engage a service provider to access the Peppol framework and use e-Invoicing, unless you are a bigger organisation with your own ‘in-house’ solution.
There are two types of providers enabling e-Invoicing:
- Accounting software providers, who provide accounting/financial management software solutions capable of supporting e-Invoicing.
- E-Invoicing service providers, who make it possible to connect to the Peppol eDelivery network (eg, Access Point, Service Metadata Publisher, and Translation services).
Some accounting software providers offer both services, as their software includes a gateway to the Peppol network. In other cases, you may need to have separate agreements with your accounting software provider and a Peppol accredited e-Invoicing service provider.
There are a number of things you need to consider when selecting an Access Point or Service Metadata Publisher service provider.
Selecting a Peppol Service Provider for e-Invoicing [PDF, 390 KB] has information on what to consider when selecting a service provider. We recommend that you discuss your requirements with a number of service providers to find the one that best meets your needs, and that you also obtain appropriate professional advice.
The New Zealand Accredited Peppol Service Providers Register [XLSX, 50 KB] lists the service providers who have completed the New Zealand Peppol Authority accreditation process.
Please note — This register provides a list of New Zealand accredited service providers, but we do not endorse or recommend any service provider (or the services they provide). We try to make sure the register is true and up to date. However, we are not responsible for any incorrect or incomplete information.
Readying your business
The following documents include some of the key things you need to consider as you prepare for the successful implementation of e-Invoicing:
If you require further assistance, please contact email@example.com.
Last updated 28 April 2020